THE NEXT GREAT PERFORMANCE
EXHIBITING AT WAA: THE COMMONS
The Commons is the hub of the conference that includes the Exhibit Hall and the Lounge. It is a dynamic, exciting environment pulsating with potential. The Commons is a space for presenters, artists, agents, managers, and other attendees to gather, connect, and discover. Exhibiting is a benefit for WAA members only. How much it costs to exhibit is based on your membership tier.
Exhibit Hall Sales closed Monday, August 4
EXHIBITING HOURS AT-A-GLANCE
EXHIBITOR LOAD-IN
September 2: 9:00am - 4:00pm
September 3: 8:00am - 1:00pm
EXHIBIT HALL HOURS
September 2: 1:00 pm - 4:00 pm*
September 3: 1:30 pm - 5:30 pm
September 4: 9:00 am - 10:15 am*
September 4: 10:15 am - 11:45 am
September 4: 1:30 pm - 5:30 pm
EXHIBITOR LOAD-OUT
September 4: 5:30 pm - 8:30 pm
September 5: 9:00 am - 11:00 am
*During these accessible hours, booths do not need to be staffed or attended.
WEBINAR FOR NEW EXHIBITORS AT WAA
On July 17, WAA hosted an online meeting for first-time exhibitors. WAA staff discussed the ins and outs of exhibiting and conference protocols. Check out the recording here!
EXHIBITOR INFORMATION
This year’s decorator is Willwork Global Event Services.
Exhibitors will receive an email directly from Willwork Global Event Services with login credentials to access their exhibitor portal. Once exhibitors have their login credentials, they can access Willwork’s online portal.
For quick access, the exhibitor services kit may be downloaded here.
For assistance, exhibitors may contact Exhibitor Services at (774) 568-5425, or email at exhibitorservices@willwork.com.
MATERIALS HANDLING AND HAND-CARRYING
As the official General Service Contractor, Willwork will exclusively manage all logistical functions pertaining to the movement of freight for the duration of the event, including supervision, labor, receiving, and oversight of the loading dock. In this capacity, Willwork will be designated as the official and sole provider of Material Handling services for the event.
Materials handling is easy with Willwork! Willwork charges $2.92 per pound - 20# Minimum for materials handling. Exhibitors are encouraged to take advantage of this very reasonable rate for materials handling that will make receiving, storage, and delivery of exhibitor materials a breeze!
Hand-Carrying is permitted only if exhibitors can carry their materials onto the show floor in one trip, using no equipment, trolleys, carts, or assistance from another person.
Cartload Service provides service to exhibitors arriving in personally owned vehicles (POVs) and has small hand-carried items that need to be delivered to and from the dock/booth location. Please see the exhibitor service kits for more details.
Direct to Show Shipments are prohibited for this event. All shipments must be sent to the advanced warehouse prior to the event.
ADVANCE WAREHOUSE SHIPMENT ADDRESS
Exhibiting Co. Name & Booth Number
Western Arts Alliance
Willwork Global Event Services c/o ABF Freight
8001 Telegraph Road
Pico Rivera, CA 90660
Warehouse hours: Monday - Friday 8:00 AM - 4:00 PM
Direct to Show Shipments: Please note! Direct-to-show site shipping is prohibited for this event. All shipments must be sent to the advanced warehouse before the event.
ELECTRICITY
Exhibitors may order electricity through Encore, the exclusive provider for the JW Marriot LA Live Hotel. WAA has secured discounted rates from $132.00 to $227.00 Daily Equipment Rates for exhibitors based on specific needs. Please note: exhibitors will require login credentials to access the JW Marriott LA Live Hotel online portal, exhibitors will be able to complete this process once the exhibitor receives their exhibit space confirmation email. The electricity order form is available here.
DATES & DEADLINES
July 1, 2025: Discount price deadline for warehouse deliveries (surcharge of 30% will apply)
July 31: Discount price deadline for custom and standard rentals
August 1 at 9:00am (PST): First-day warehouse deliveries are accepted without a surcharge
August 8: Deadline for exhibitor electricity
August 25 at 2:00pm (PST): Last day for warehouse deliveries without a surcharge
EXHIBIT & MEETING SPACES
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8 x 10
• 10' wide x 8' deep Pipe and Drape Booth
• (1) 8’ long x 2’ deep draped resource table
• (3) side chairs
• 8’ high draped back wall
• 3’ draped side walls (left and right)
• (1) ID sign
• (1) wastebasket
Tier 1: $695 | Tier 2: $795 | Tier 3: $895 | Tier 4: $995 | Tier 5: $1,095
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8 x 8
8' wide x 8' deep Pipe and Drape Booth
• 6’ or 8’ long x 2’ draped table
• (3) side chairs
• 8’ high draped back wall
• 3’ draped side walls
• (1) ID sign
• (1) wastebasket
Tier 1: $650 | Tier 2: $750 | Tier 3: $850 | Tier 4: $950 | Tier 5: $1,050
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Half Booth
5' wide x 8' deep Pipe and Drape Half Booth
• 4’ long x 2’ deep draped resource table
• (2) side chairs
• 8’ high draped back wall
• 3’ draped side walls
• (1) ID sign
• (1) wastebasket
Tier 1: $495 | Tier 2: $595 | Tier 3: $695 | Tier 4: $795 | Tier 5: $895
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Bistro Tabletop
• 6.5’ wide x 6.5’ deep
• Boundaries or corners marked by tape (entire space)
• (1) 30” round x 40” high pedestal table
• (3) stools
• (1) ID sign (d/s) affixed to the top of an 8’ free-standing pole
• (1) wastebasket
Tier 1: $450 | Tier 2: $550 | Tier 3: $650 | Tier 4: $750 | Tier 5: $850
-
Cafe Space
• 6.5’ wide x 6.5’ deep
• Boundaries or corners marked by tape (entire space)
• (1) draped 4’ long x 2’ deep draped resource table
• (4) side chairs
• (1) ID sign (d/s) affixed to the top of an 8’ free-standing pole
• (1) wastebasket
Tier 1: $395 | Tier 2: $495 | Tier 3: $595 | Tier 4: $695 | Tier 5: $795
-
Small Reserved Meeting Table
(1) 36” round, short table
(3) Side chairs
(Note: Very limited quantity available for Tier 1 exhibitors only. Reserved tables do not allow for display of any signage.)
$195 - Available for Tier One (1)
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The Lounge - Armchair Set
(3) armchairs
(1) coffee table
$1,350
-
The Lounge - Couch Set
(1) couch
(2) armchairs
(1) coffee table.
$1,950