EXHIBITING AT WAA: THE COMMONS
EXHIBIT TYPES AND SPECIFICATIONS
Please see our registration page for pricing by membership tier.
The WAA Exhibit Hall, or The Commons, is the hub of the conference. It is a dynamic, exciting environment pulsating with potential. The Commons is a space for presenters, artists, agents, managers, and other attendees to gather, connect, and discover. Exhibiting is a benefit for WAA members only. How much it costs to exhibit is based on your membership tier.
REGISTERING FOR AN EXHIBIT SPACE
Exhibit spaces are available to members only and must be purchased in conjunction with a full conference registration.
WAA members who would like to exhibit can register for the conference anytime between May 1 and July 5 or until the exhibit hall is sold out. However, to ensure the best placement, we recommend registering for an exhibit space by May 21. On May 22, exhibitor registration will be paused while all exhibitor registrations received to date will be placed in the exhibit hall (note: only 15+ year exhibitors have the option to select preferred exhibit space locations). On May 24, all registered exhibitors will receive confirmation of their exhibit space number and location. Also on May 24, exhibit hall sales will resume, with new exhibitors placed weekly, until the exhibit hall is sold out. Questions? Please reach out here.
EXHIBITING HOURS AT-A-GLANCE
EXHIBITOR LOAD-IN
August 27: 7:00 am - 11:00 am
EXHIBIT HALL HOURS
August 27: 1:30 pm - 5:30 pm
August 28: 1:00 pm - 5:30 pm
August 29: 10:00 am - 12:30 pm
EXHIBITOR LOAD-OUT
August 29: 12:30 pm - 2:30 pm
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8 x 10 (SOLD OUT)
8’d x 10’w
8' High Backwall Black and Grey Drape with 3' High Sidewall Grey Drape on each side
7" x 44" Cardstock Identification Sign
(1) 8’ Draped Table - Black
(4) Side Chairs
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8 x 8
8’d x 8’w
8’ High Backwall Black and Grey Drape with 3’ High Sidewall Grey Drape on each side
7” x 44” Cardstock Identification Sign
(1) 6’ Draped Table - Black
(4) Side Chairs
(1) Wastebasket
(Note: Exhibitors in an 8’ x 8’ booth have the option to trade their 6’ table for an 8’ table with no additional cost. Please email abarnum@shepardes.com to make your selection after your booth has been assigned. Please include your booth number and booth size in your email.)
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Half Booth
8’d x 5’w
8’ High Backwall Grey Drape with 3’ High Sidewall Grey Drape on each side
7” x 44” Cardstock Identification Sign
(1) 4’ Draped Table - Black
(2) Side Chairs
(1) Wastebasket
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Cafe Space
6.5’ x 6.5’
No pile and drape
(1) Floor Marking (Corners of space to be taped)
(1) Double-Sided Free Standing Identification Sign
(1) 4’ Draped Table - Black
(4) Side Chairs
(1) Wastebasket
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Bistro Tabletop
6.5’ x 6.5’
No pile and drape
(1) Floor Marking (Corners of space to be taped)
(1) Double-Sided Free Standing Identification Sign
(1) 36” Round x 42” High Pedestal Table - Note: Pedestal Table will not be draped
(3) Stools
(1) Wastebasket
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Small Reserved Meeting Table
(1) 36” round, short table
(3) Side chairs
(Note: Very limited quantity available for Tier 1 exhibitors only. Reserved tables do not allow for display of any signage.)
EXHIBITOR INFORMATION
This year’s decorator is Shepard Exposition Services.
Exhibitors will receive an email directly from Shepard with login credentials to access their exhibitor portal. Once exhibitors have their login credentials, they can access Shepard’s online portal.
For quick access, the exhibitor services kit may be downloaded here.
For assistance, exhibitors may contact Exhibitor Services at 404-720-8600 or orders@shepardes.com.
MATERIALS HANDLING AND HAND-CARRYING
As the official General Service Contractor, Shepard will exclusively manage all logistical functions pertaining to the movement of freight for the duration of the event, including supervision, labor, receiving, and oversight of the loading dock. In this capacity, Shepard will be designated as the official and sole provider of Material Handling services for the event.
Materials handling is easy with Shepard! Shepard charges just $1.90/pound with no minimums for materials handling. Exhibitors are encouraged to take advantage of this very reasonable rate for materials handling that will make receiving, storage, and delivery of exhibitor materials a breeze!
Hand-Carrying is permitted only if exhibitors can carry their materials onto the show floor in one trip, using no equipment, trolleys, or carts, or assistance from another person.
Cartload Service provides service to exhibitors arriving in personally owned vehicles (POVs) and have small hand-carried items that need to be delivered to and from the dock/booth location. Please see the exhibitor service kits for more details.
Direct to Show Shipments are prohibited for this event. All shipments must be sent to the advanced warehouse prior to the event.
ADVANCE WAREHOUSE SHIPMENT ADDRESS
Exhibiting Co. Name & Booth Number
Western Arts Alliance
TForce/Shepard Exposition Services c/o HTS
2321 Siempre Viva Ct Ste 103
San Diego, CA 92154
Warehouse hours: Monday - Friday 8:00 am - 4:00 pm
ELECTRICITY
If desired, exhibitors may order electricity through Edlen, the exclusive provider for the Town and Country Ballroom. WAA has secured a discounted rate for $165 for exhibitor electric. Please note: exhibitors will require login credentials to Edlen’s online ordering portal, which will be provided after exhibitors receive their exhibit space confirmation email. Electricity order form:
The electricity order form is available here.
DATES & DEADLINES
July 29: Discount price deadline for Custom Shepard Rentals
July 29: First day warehouse deliveries accepted without a surcharge.
August 5: Order deadline for exhibitor electricity
August 6: All orders must be received with payment in full by this date to receive discounted pricing.
August 20: Last day for warehouse deliveries without a surcharge
August 24: Last day for warehouse deliveries (surcharge incurred)