Independent Showcasing

Rudy Voetberg of the Voetberg Family Band

Great Performances, Just for You

Seeing work and discovering artists are core components of the WAA Conference experience. Independent Showcasing is an important and popular aspect of the WAA annual conference. Showcases are brief performances, usually fifteen to twenty minutes, that allow artists to present their work to an audience of peers, presenters and the general public. All showcases take place in venues in and around the Westin Bayshore Hotel and WAA encourages all its delegates to enjoy these events.

Independent Showcasing - Discover

Monday, August 31, 2015
7:30 pm – midnight
Tuesday, September 1, 2015
7:00 pm – midnight
Wednesday, September 2, 2015
7:30 pm – midnight

Independent Showcase Opportunities

WAA has a number of members who are experienced in producing Independent Showcases at WAA.  Please contact them directly regarding time, size room, stage dimensions, and cost.

Showcasing Information

WAA has a number of different performance opportunities within the conference for artist managers and agencies to highlight artists on their rosters. From Sponsored Showcases during the Annual Luncheon and Sponsored Late Night Showcases, to Independent Showcasing during the evenings in and around the host Hotel, WAA opens the door to our members capturing the evening with talent. 

Independent Showcasing - Everything You Need To Know

  • Produced by YOU - individual WAA members
  • Perform within the host hotel or at off-site venues
  • Invite WAA delegates and the public
  • Create a unique and exciting program

Get involved with the WAA Conference by doing what you and your artists do best: performance! Create an evening of showcasing by working with other artists who have leased a room through WAA or off-site, or by leasing a room on your own. Never produced an Independent Showcase at WAA? WAA will put you in touch with other members who have showcased for years to walk through some of your questions. Independent Showcases are a way to wrap up the day's events with music, theater and dance right in the hotel or just nearby.

Showcase Listing Terms & Conditions

  • While WAA is not responsible for any independent showcase, WAA does encourage all conference delegates to attend, and showcase participants can market directly to those delegates via WAA's online Showcase Listings and in the WAA Conference Guide (provided that showcase times conform with the official Conference Schedule).
  • All artists listed in the showcase listing must be represented by a registered exhibiting organization. WAA will not publish any times for showcases of non-represented artists in the WAA Conference Guide or on the WAA Conference Website; this applies both to showcases produced in the host hotel as well as those produced at off-site venues.
  • Tickets for an independent showcase may be sold to the general public only. All WAA Conference delegates must be allowed to attend Independent Showcases free of charge.
  • Only Independent Showcases that conform to the official Conference Schedule’s Independent Showcasing timeslots will be published online or in the Conference Guide. Independent Showcasing may exceed these hours, but any that do will not be promoted by WAA.

Off-site List of Independent Showcasing Venue Options

WAA staff have compiled a list of performance venues in Vancouver to help guide you in planning a showcase outside of the Westin Bayshore Hotel.

Off-site Independent Showcasing Venue Questions

As you contact potential venues, you may want to ask some or all of the below questions. 

Venue and Technical Questions:

  • What venue will be used?
  • Is there a picture available of the space?
  • How large is the performing space?
  • How many people can be accommodated?
  • Are there dressing rooms available?
  • If the showcase venue is away from either the conference center or the conference hotels, how far (in walking distance) is it located from the heart of the conference?
  • Does the fee include a technical director and/or stage manager for the showcase, or will the artist need to provide their own?
  • Will the artist be able to communicate directly with the venue's technical team?
  • What type of lighting will be provided?
  • Is the floor suitable for a dance company? i.e. non-carpeted, non-slippery flooring?
  • How much rehearsal time will the artist have in the venue and when will it be scheduled?

Marketing Questions:

  • How will the showcase be marketed?
  • If the showcase producer is paying for listings in the conference guide, will those costs be passed on to the artist, or are these included in the showcase rental fee?
  • Will the general public be allowed to attend?
  • Will the artist have access to the list of attending presenters after the showcase?
    • If so, how soon after the conclusion of the showcase?
    • How will that contact information be gathered?

General Questions:

  • What exactly does the showcasing fee include?
  • How long will each individual showcase be, and is it possible to do multiple appearances in one showcase?
  • Has the showcase producer staged a showcase before? If so, are there references from previous experiences?
  • How many total artists will be showcasing, and what kinds of disciplines do they represent?