Decorator Information

GES Global Experience Specialist

The customer service representatives at GES Global Experience Specialist- this year's decorator at the Sheraton Seattle Hotel - will help you with all of your questions regarding exhibiting at the conference. Please take advantage of their knowledge and call with any thoughts or concerns you might have.

Contact Information

For questions about your Exhibitor Service Kit, Furnishings, Shipping, etc., prior to the conference, please contact GES National Service Center.

GES Global Experience Specialist
7000 Lindell Road
Las Vegas,  NV  89118-4702
Phone: 800.475.2098  (USA)| Fax: 866.329.1437 (USA)
Phone: 702.515.5970 (Intl)| Fax: 702.263.1520 (Intl)
Website: www.ges.com  

GES will have a service table onsite at the conference for convenience.

Exhibitor Service Kit (Expresso)

Once you have been assigned an exhibit space through the lottery, we will furnish GES your contact information and location, and they will send you a secure link to access the Expresso. Select your exhibit booth type and follow through with GES on additional furniture orders, shipping, electrical and other additions to your exhibit space.

Alternative Service Kit is for Half Booth, Mini Lounge, Cafe Tabletop and Bistro Tabletop exhibits.  Pipe and Drape Kit is for the 8x8 and 10x8 exhibit spaces.  

Electricity, Internet, Audio Visual & Furniture Upgrade

Order deadline on these items is Wednesday, August 13 (for GES services) for advanced pricing. However, electrical can be ordered afterwards and onsite for additional pricing.

Electricity**

**This order MUST be received by August 8, 2014 for the discounted rate.

  • Electricity is ordered directly with PSAV by filing out this form and emailing it to Ronnie Deuna at the Sheraton Hotel. 
  • Electric is run to the back of each exhibit space when ordered. Bringing the electric to the front of the space has an additional cost. If you need electric at the front, you can either bring or rent an electric cord from PSAV.  
  • 2014 WAA Exhibitor Electric Order Form

If you have questions, you can speak with Ronnie Deuna at PSAV before placing your order.

Ronnie Deuna
Sales Manager, PSAV
Sheraton Seattle Hotel
1400 Sixth Avenue, Seattle, WA
rdeuna@PSAV.COM
Direct: 206.219.3071  fax: 224.366.1549

Internet*

  • Internet is ordered through the Sheraton Seattle Hotel.
  • WAA does not host its own cyber café or provide internet in the exhibit hall, so be sure to plan accordingly.

*All Sheraton Seattle Hotel guests will have access to free Wi-Fi in the hotel lobby.

Beckie Stark
Meeting & Event Manager
t — 206.389.5722  f — 206.447.5534
Beckie.Stark@sheraton.com
SHERATON SEATTLE HOTEL
1400 Sixth Avenue, Seattle, WA 98101

Audio Visual

  • Audio Visual is ordered directly with PSAV (forms located in the GES Expresso) by filing in the appropriate information in the Kit.

If you have questions, you can speak with Ronnie Deuna at PSAV before placing your order.

Ronnie Deuna
Sales Manager, PSAV
Sheraton Seattle Hotel
1400 Sixth Avenue, Seattle, WA
rdeuna@PSAV.COM
Direct: 206.219.3071  fax: 224.366.1549

Food & Beverage in your Booth

Give-a-Ways brought onsite from outside the Hotel are not allowed to be given away at your booth. Please email Kim Aragon from the Sheraton Seattle Hotel for any F&B you'd like in your exhibit space:

Beckie Stark
Meeting & Event Manager
t — 206.389.5722  f — 206.447.5534
Beckie.Stark@sheraton.com
Sheraton Seattle Hotel
1400 Sixth Avenue, Seattle, WA 98101

Shipping Instructions & Deadlines

Attention!
Exhibitors are advised by the Sheraton Seattle Hotel to ship all materials directly to GES. All exhibitor materials directed to the Hotel will be refused and re-routed to GES. This will usually result in secondary delivery charges and possibly storage fees.

Shipping Deadlines

Please note the following dates and deadlines in your calendar:

  • July 31, 2014: *Advanced* shipments begin arriving at the warehouse. Shipments received prior to July 31 or after Friday, August 29 will have a surcharge.
  • Thursday, July 31, 2014: If you plan on using a vendor other than GES to deliver and set up your exhibit materials at the Sheraton, this contractor MUST complete the Notice of Intent to Use EAC form in the Service Kit no later than Monday, August 4. You must notify GES and provide insurance endorsements before the vendor will be granted permission to deliver and work onsite and fill out the proper paperwork from inside the GES Expresso. The carrier/EAC must name GES, WAA and the Sheraton Seattle Hotel and Towers (facility) as additionally insured. Please contact GES to document your Exhibitor Appointed Contractor: 702.515.5970
  • August 13, 2014: Discount deadline for orders and payments to be received.
  • August 29, 2014: Deadline for shipments to the Advance Freight Warehouse - shipments must arrive at the warehouse NO LATER than 3:30 pm Pacific Standard Time (PST). Last day for warehouse deliveries without a surcharge.

Shipping Labels

Shipping labels will be provided in the Exhibitor Kit.

ATTENTION EXHIBITORS: All exhibit materials must be sent in advance to the GES warehouse. Direct to showsite shipments will not be accepted at the Sheraton Seattle Hotel and Towers. Sheraton Seattle Hotel and Towers does not have the capabilities to receive nor have adequate storage space for Exhibitor materials. Any materials shipped to the Sheraton Seattle Hotel and Towers will be consigned to GES and you will be billed higher material handling charges by GES and a 30% ($50.00 minimum) surcharge will apply. Exhibitors may also be billed an additional receiving charge by the Sheraton Seattle Hotel and Towers for any items sent directly to the Sheraton Seattle Hotel and Towers.

Consign all domestic shipments care of GES. Please do not consign international shipments care of GES. Contact our international division at:

GES Logistics, 702.515.5970 or logisticsquote.ges.com/international

Advanced Freight Warehouse
C/O GES
Western Arts Alliance Annual Conference
(Your Company Name & Booth Number OR Vendor Name)
4060 Lind Avenue SW
Renton, WA  98057 USA

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