Booth Rental Agreement
Exhibitors must make payment in full with this application. Applications
not accompanied by full payment will not be included in the lottery
Cancellations must be submitted
in writing before August 8, 2003. WAA will assess a $50 administrative
fee for all cancellations. WAA will return the remaining booth fee
only if we are able to resell the booth. You may not receive your
refund until after the conference. WAA will not refund any booth
fees for cancellations received after August 8.
Eligibility and Space Assignment
– WAA has sole discretion in determining eligibility to exhibit
and in assigning booth space. WAA will make every effort to honor
individual requests, but final placement is entirely up to WAA.
Liability and Responsibility –
The Exhibitor agrees to indemnify and defend the Western Arts Alliance,
the Long Beach Convention and Entertainment Center and their respective
employees and agents against any and all liabilities, damages, actions,
costs, losses, claims and expenses arising out of exhibitor’s
use of the exhibition premises. Exhibitor takes all responsibility
for obtaining all rights associated with the presentation of its
clients. Exhibitor agrees to be bound by the agreements under which
WAA has use of the Long Beach Convention Center and any other conference
facilities. Exhibitor and individual registrants take personal responsibility
and liability for their actions and activities during the course
of the conference.
Load-in, Load-out, Subletting and Sharing
– Exhibitor agrees to all rules and regulations pertaining
to the load-in, load-out, subletting and sharing of booth space
as outlined in the Exhibitor Information section.
Security, Default in Occupancy and Sales
– WAA will retain security for the exhibit hall from load-in
through load-out. However, Exhibitor assumes all liability for security
of its possessions and equipment while in the hall. The Exhibitor
will forfeit exhibit space if Exhibitor fails to occupy space by
the opening of the Resource Room or for any substantial period during
exhibition hours. WAA may occupy any forfeited space. WAA prohibits
sales of material products in any exhibit booth.
Display – All audiovisual
equipment must be equipped with headphones. WAA prohibits live performance
in the Resource Room except during designated hours. Displays must
not interfere or obstruct neighboring booths. All displays over
3’ tall may not protrude more than 4’ from the draped
back wall. Take care to place tall tables and audiovisual equipment
towards the back of the booth leaving clear sightlines down the
entire row of booths. All business activity must take place within
a booth or lounge area. Materials may not be distributed or business
solicited outside of the booth.
WAA expects all exhibitors to abide by the NAPAMA exhibitor